RULES AND REGULATIONS OF AFT

PLACEMENT TESTS

  • In order to ensure that the students are placed in the proper level, a free placement test will be offered to all new students who have some knowledge of French language and to students returning to the AFT, who have not participated in a course in six months or more.

WAITING LIST

  • If a class is full, you can request to be placed on the waiting list. You will be contacted as soon as there is an opening in the original class due to a withdrawal, or when the number of students requires that an additional class be created.

PAYMENT

  • Students are requested to pay the full tuition and book fees (where applicable) prior to the start of the session (no GST is applied to tuition fees).
  • For new students or students of the AFT who haven’t taken courses before January 2009, the AFT will apply a $20 registration fee.
  • The cost of course material and books is separate from the tuition fee.

METHOD OF PAYMENT

  • Payments may be made by personal cheque or by Interac, Visa or MasterCard.
  • A $25 surcharge will be levied on all cheques with insufficient funds.
  • Where a student's employer pays course fees, a purchase order is required. If, three weeks after being invoiced, an employer has failed to pay the cost of a student's tuition fees and course material, the student must pay for such costs within one week of notice from AFT.

CANCELLATIONS

  • AFT reserves the right to cancel any course or reduce the number of instructional hours, should there be fewer than five students registered for the course.
  • In the event that a course is cancelled, AFT will offer students the option of a) transferring to another course, or b) obtaining a full refund.

REFUNDS

  • Tuition fees (for collective, private or corporate courses) are non-refundable unless a student provides AFT with written notice of his or her withdrawal at least three business days prior to the start of the applicable session.
  • An administration fee of $50 will automatically be deducted from the refund.

TRANSFER OF SESSIONS

  • A student may transfer to another session, conditional upon availability of space, as follows:
    - Up to 7 business days before the start of the new session: transfer without administration fees.
    - Until the day of the new session: transfer with administration fees of $25.
    - The day of the new session: no transfers will be allowed but a credit note will be issued.

CREDIT NOTES

  • Credit notes may be granted to a student who wishes to withdraw from a course once he/she provides AFT with written notice. Credit notes cannot be issued if 1/3 or more of session-hours has been completed.
  • Please note that absence from class does not constitute notice of withdrawal.
  • Credit notes are valid for a period not exceeding six months from the last attended class.
  • Credit notes will be processed based on the number of remaining hours in the course, once AFT receives written notice of the student’s intent to withdraw.
  • All classes up to and including the date of the credit note request will be deducted from the remaining instructional hours. Credit notes will not be granted for missed classes.
  • An administration fee of $50 will automatically be deducted from the value of the credit note.
  • Students are not entitled to a credit for a course where a previous credit was used as full or partial payment of tuition fees.

REPETITION OF THE COURSE

  • In case the student does not have the level to go to following course, AFT reserves the right to request that the student repeat the course.

MAKE-UP CLASSES

  • For an additional fee of $39 per hour, make-up classes are available for registered students who miss classes, or for whom the teacher thinks it is necessary before starting the next level.
  • Students will not be permitted to substitute a missed class with a class offered in a similar course during the week.
  • All cancellations require 24 hour notice.

PRIVATE TUITION

  • A ten-hour contract should be taken within three months.
  • All cancellations require 24 hour notice.

INCOME TAX RECEIPT

  • According to Revenue Canada, tuition fees are tax deductible for students who are at least 16 years old and to summer camp participants of any age. The AFT will send the tax receipts to these students by e-mail at the end of February.